Calcy Become a design partner

AI-powered AP close

The AP close, run by AI. Signed off by you.

Invoices checked, accruals proposed, ledgers reconciled, variances explained. Every rupee flagged is money you didn't pay wrong.

Become a design partner How it works

On top of Tally Prime, Zoho Books or SAP B1. We never replace it.

September AP closeSample · FY27 P06
AIngest · 1,842 invoices, 96 vendorsComplete
BProcess · duplicates, overbilling, taxChecking…
CReconcile · PO, GRN, AP, GL17 breaks
DAccrue · received, not billed₹12.4L proposed
EVariance · vs August+₹1.4 Cr
FClose · 12 items need youAwaiting sign-off
Money protected₹8.3L
Closed3 days faster
Signed offR. Menon · Controller · 3 Oct 11:42

The problem

The AP close still runs on spreadsheets and memory

31st
Month end

Provisions booked by hand in Excel.

1st
Next morning

All of them reversed, to be rebuilt next month.

4th
AP closes

After three days of matching, chasing and re-keying.

?
Leakage

Duplicate invoices, overbilled freight, missed accruals. Most of it is never detected.

How it works

Six steps. One close, left to right.

A

Ingest

ERP, WhatsApp, email.

B

Process

Duplicates, overbilling, tax.

C

Reconcile

Every break explained.

D

Accrue

Owed but not yet billed.

E

Variance

What changed, before sign-off.

F

Close

Sign-off. Audit-ready pack.

B · Process

Catch leakage before you pay.

Every invoice is matched to its PO and receipt and checked for duplicates, overbilling and tax. Exceptions arrive with the ₹ at risk already worked out.

  • Duplicates and overbilling, exact and fuzzy
  • Price and quantity against PO and GRN
  • GST, TDS, ITC and the MSME 45-day clock
Three-way match · Invoice SM/09/118Exception
PO 4500019102Om Logistics · Mundra lane42 trips · ₹18.0L
→
GRN 5000340Trips confirmed at gate42 trips
→
Invoice SM/09/118Received 29 Sep on WhatsApp47 trips · ₹20.1L
5 trips billed with no gate record. ₹2.1L at risk. Two already paid on the August invoice.
GST and MSME verified. 45-day clock ends 12 Nov.
Approve ₹18.0L, dispute ₹2.1LHold

D · Accrue

Find what you owe but haven't been billed for.

Every received-not-billed GRN line becomes a proposed accrual with the evidence and the journal entry attached. Reversed on the 1st, trued up when the invoice lands.

  • Goods received, not invoiced, at PO rate
  • Recurring services estimated from history
  • Auto reversal and true-up, accuracy tracked
Proposed accrual · Contract labour, Plant 2Needs approval
VendorShree Manpower Services
PO4500018821
GRN5000212 · 28 Sep
InvoiceNot received
Expected₹12,40,000
Proposed accrual₹12,40,000
Why2,480 man-days in September at the PO rate of ₹500. August was invoiced on the 6th, so this one is expected after close.
Confidence92%
Dr 620110 Contract labour · CC Plant 212,40,000
Cr 220400 Accrued expenses · Vendor 1048212,40,000
Auto-reverse 1 Oct
Approve and postChange amount

Running under all six

Nothing posts to your ERP unless a human approves it.

Evidence

Every number clicks through

To its working paper. Exportable for your auditor.

Human + write-back

Approve, then post

Maker-checker on every entry. Reversible.

India compliance

Checked at every step

GST, TDS, MSME and e-invoice, as the data moves.

The design-partner pilot

Week one, we replay your last close and show you what we'd have caught.

Then we run your next two closes with your team. Six weeks end to end. Best fit: ₹100 to 1,000 Cr, PO and GRN heavy, on Tally, Zoho or SAP B1.

Week 0

Baseline

Days, people, hours, exceptions.

Week 1

Connect and replay

Last month, on your own data.

Weeks 2 to 5

Two closes, together

We run them with your team. You sign off in the product.

Exit

Report

Money protected and days saved, against baseline.

Taking three design partners for the October close

See what we'd have caught in your last close.

A 30-minute call, then a replay of your last month on your own data. If Calcy does not fit, we will say so.

Become a design partner